10 Things You Can Outsource Today to Reclaim Your Sanity

 Business shouldn’t feel like a never-ending game of whack-a-mole.

But for a lot of owners, that’s exactly what it turns into—too many tasks, not enough time, and way too much on your plate.

If you're feeling stretched thin, you don’t need more time. You need a better way to use the time you’ve already got.

That’s where smart outsourcing comes in. Not just dumping tasks randomly—but offloading the right things, to the right people, with the right systems.

Let’s walk through 10 things you can start outsourcing today, including the one system I use that’s bought me back hours every single week.

1. Email Management

Let’s start with the inbox.

Email is a silent killer of momentum. You open it in the morning, and before you know it, you’ve lost 90 minutes reacting to things that could’ve been handled without you.

That’s why my inbox is managed by my assistant—not me.
We use a simple system we call the Smarter Inbox Strategy:

  • Everything gets triaged into one of three buckets: Priority, Delegate, or Archive.

  • Emails are automatically labeled and sorted—client messages, admin tasks, vendor junk, you name it.

  • I get a daily summary of what I actually need to see. One email. Clean. To the point.

  • My assistant knows exactly what she can respond to, what needs my approval, and what never reaches me unless absolutely necessary.

  • And once a week, I scan the big stuff—strategic conversations, decision points, leadership opportunities.

It’s clean, simple, and powerful. And it works.

Now imagine if every item on this list had a process that worked this well.

2. Bookkeeping & Expense Tracking

If you're still entering receipts manually or trying to reconcile accounts late at night—you’re burning time you’ll never get back. This should be outsourced yesterday.

3. Social Media Scheduling

Posting on Facebook at 10am isn’t the best use of your leadership hours. Build the content plan once—have someone else post and manage it for the next 30 days.

4. Client Onboarding Tasks

Welcome emails, document requests, follow-up scheduling—it can all be systemized and handed off. You don’t need to handhold every new client personally.

5. Calendar Coordination

You don’t need to manage your own time manually. Let someone else - or an automated system like Calendly - deal with bookings, appointment prep, and scheduling confirmations.

6. Basic Graphic Design

Whether it’s flyers, social posts, or lead magnets—if it’s visual and not mission-critical, hand it off. A skilled VA with Canva can make magic.

7. Website Updates

Outsource routine content edits, plugin maintenance, or page updates. You should never be the one fixing a broken button on your website.

8. Lead List Building

Research, compile, and qualify leads for outbound activity—this can be delegated easily with a solid process in place.

9. Customer Service Replies

Train someone to handle routine questions, policy clarifications, and basic support. Your energy is better spent improving the experience—not answering every ticket.

10. Document Formatting & SOP Cleanup

Messy Google Docs, outdated PDFs, and unclear instructions? Hand them to someone who can clean them up and make them usable.

Ready to Reclaim Your Sanity?

You don’t have to outsource everything at once. But imagine what your week would look like if you handled the strategy—and someone else handled the noise.

If you want to know how to build systems like the Smarter Inbox Strategy for the rest of this list, reach out. We can talk through where you’re stuck and help you take your first step toward operational freedom.

Because burnout isn't a badge of honor. And freedom isn't found—it’s built.

Comments

Post a Comment

Popular posts from this blog

8 Surprisingly Simple Ways to Free Up Time Without Sacrificing Quality

Picture this: it’s the end of another long day, and you’re staring at a to-do list that somehow grew larger instead of shrinking.  You’ve been working nonstop—emails, client calls, putting out fires—but the progress? It feels like you’re running in circles, right? I know it does for me. Some days, it feels like no matter how much effort I put in, there’s always more waiting. The hours disappear, and I’m left wondering what I actually accomplished.  But what I’ve realized is that the problem isn’t a lack of hard work. It’s about how I’m managing my time and energy. And when I finally figured that out, everything changed. I started noticing the patterns that were draining my day and found simple ways to create more space ... without sacrificing the quality I wanted to deliver. So, if you’ve ever felt the same way, let’s talk about eight specific ways to make that shift happen and take back control of your time.
Read more

The One Thing Keeping Your Business Stuck (And How to Fix It)

 When I talk to small business owners, one thing stands out: most of them started their business with big dreams. Maybe it was about having the freedom to build something their way, or maybe it was about creating a legacy that mattered. But somewhere along the line, things got... complicated. Have you ever felt like the business is running you instead of the other way around? Like you’re stuck managing every little detail just to keep things moving? One minute you’re working on a big-picture plan to grow, and the next, you’re dealing with scheduling issues or chasing down invoices. It makes me wonder—how much time do you actually spend on the things that matter most ? The stuff that moves your business forward? From what I see, many business owners are stretched so thin that they don’t have the bandwidth to focus on the bigger picture. And here’s the thing: I don’t think it’s because they’re not working hard enough. It’s because they’re trying to do it all—wearing the hat of the ow...
Read more

Love Your Business Again: Rekindling Your Passion for What You Do

 Have you ever reached a point where the spark that once fueled your business feels completely dimmed? I’ve seen it happen time and time again—business owners who once woke up excited to tackle the day, only to find themselves battling burnout and losing the joy that started it all.  I remember speaking with a founder, let’s call her Lisa, who confessed, “I used to love what I did. Now, it just feels like a never-ending grind.” Her words struck a chord because they echoed a truth many of us face. The moment you realize you’re burnt out, the journey to rekindle that passion begins. It starts with acknowledging that the weight of daily challenges—endless meetings, back-to-back deadlines, and a constant barrage of emails—has drained the excitement out of your work. But here’s the thing: the exhaustion isn’t a sign that you’ve failed. It’s a signal that something needs to change. So, how do you love your business again? It begins by reconnecting with the reasons you started in the...
Read more